A typical PC environment has a number of computer devices, whether a handful or several dozen, each with its own operating system and applications. Some may run on Microsoft Windows 7, others may run Windows 8. Each computer may have a different version of MS Office, and, depending on the needs of the user, some computers may have accounting, publishing, or other software installed. Each computer accesses data from servers, such as Microsoft Exchange Servers, MS SQL Servers, and File Servers.
Contrast this with a Remote Desktop Service (RDS) environment, wherein the PC is replaced with a device called a “thin client.” Each workstation still has a monitor, keyboard, and mouse, just like a standard PC setup, but in an RDS environment the thin client serving as the PC accesses a centralized server called the “Terminal Server,” which then pulls data from various servers, such as MS Exchange Servers, MS SQL Servers, etc. The thin client essentially serves as a portal into the Terminal Server.
Centralized Environment with RDS
The remote desktop service environment centralizes what multiple PCs do, thus removing the repetitiveness of configuring and managing multiple PCs. How? Here’s an example:
Suppose your office has 50 PCs and you want to install the latest version of Microsoft Office on all devices. Your IT staff now has to devote the necessary resources to install the software on each and every one of those 50 computers, in addition to downloading any applicable security updates and patches. It could take weeks to complete such a task.
To complete this same task in an RDS environment, the IT administrator would simply log on to the Terminal Server and install the updated version of MS Office once, after which all users will have access to the newest version of MS Office. That’s it. Once and done.
Additional benefits of RDS include:
- Reduced costs: Highlighting the MS Office scenario above, it’s significantly less expensive to install software once. Reduced implementation times and less time handling day-to-day maintenance and upgrades add up to cost savings for your business. Thin clients are also typically less expensive that PCs, and they use significantly less energy, saving money on electricity costs.
- Increased mobility: Users can move from place to place on-site (from desk to meeting room, for example) and login off-site as well.
- Scalability and redundancy: Terminal servers are specifically designed to accommodate many users.
- Security: Since all users see their “desktop” from a centralized server with RDS, it’s much easier to control which content users can access than in a decentralized PC environment.
Contact CyberlinkASP to learn more about the advantages of a remote desktop service environment and how we can help your business securely manage your data and applications.